Once You've Enrolled

For both new and returning families, now that you have sent the enrollment form and secured his spot for the summer, here is a checklist for everything you need to do before his arrival at camp. There are a few forms you need to complete and important details to follow. Everything is explained below, but call or write with questions!


May 15, 2016
All forms and tuition balances due


June 26, 2016
Opening day for Half-Summer I, The Summer, Extended Stay (Counseling Interns – June 24, 2016)


July 24, 2016
Opening day for Half-Summer II, Introductory Session

How will we communicate with him during the summer?

Boys are required to write a letter home once a week on Sunday, but please make your expectations clear to him and his cabin counselors regarding how often you'd like to hear from him. Tell your family and friends to write! Mail should be addressed to

(his name and cabin)
Kabeyun
PO Box 325
Alton Bay, NH 03810

You'll find out the name of his cabin on opening day.

Can we send him a care package? Please refer to the package policy here, in the View From the Office Porch.

Can we talk to him on the phone? We recognize that there may be occasions when you feel like hearing his voice directly is necessary, but please limit your calls to birthdays or family emergencies. We aren't set up to receive faxes or emails except for campers who are from overseas, or when parents are abroad. Should a phone call be necessary, please note that boys are only near the phone during meal times – breakfast at 8:00 am, lunch at 1:00 pm, and dinner at 6:00 pm. Campers cannot make outgoing phone calls.

 

Laundry and bedding

Laundry will be done for him once a week. Please pack 2 sets of twin-sized sheets and 2 pillowcases. Boys will change their sheets every Sunday, to be washed with the rest of their laundry. Most people pack their own bedding, but we do have a supply of pillows and blankets available for rent at $5.00 each. Be sure to label everything with his name!

 

Can he bring his iPod, iPhone, Kindle, etc.?

Nope – there's no place for it at camp. No place to charge it, no place to use it.

What about money?There's no need for the boys to have money, and they should bring none. Boys who travel long distances with spending money for their journey will give it to their cabin staff for safe keeping in the office.

And pocket knives? There's no need for a boy to have a knife at camp. In the past, we've allowed them and attempted to monitor closely their use, but the subsequent number of cut fingers clearly outweighed the pleasure they feel in being allowed to have them. Please leave them all at home.

 

Daily Schedule
Monday - Saturday
7:30 Reveille
7:45 First Call for Assembly
7:50 Second Call
7:55 Assembly then Breakfast
9:00 - 9:30 Inspection
9:30 First Period
10:45 Second Period
12:00 Playswim
12:30 Morning Recall
12:45 First Call
12:50 Second Call
1:00 Lunch
2:00 - 3:00 Rest Hour
3:00 Third Period
4:00 Fourth Period
5:00 Playswim
5:30 Afternoon Recall
5:45 First Call for Assembly
5:50 Second Call
5:55 Assembly then Supper
7:00 Evening Activities
8:30 Recall
9:00 Taps; lights out
Sunday
No Reveille
8:00 - 10:00 Buffet Breakfast
8:00 - 9:30 Showers & Infirmary Checks
9:30 - 11:00 Activity Offerings
11:00 Recall for Cabin Time
12:00 First Call for all-camp circle at Pine Point
12:05 Second Call for Pine Point
12:10 Assembly & Pine Point
1:00 Lunch
2:00 Trip sign-ups
2:30 - 3:30 Rest Hour
3:30 - 5:00 All-Camp Activity
5:00 Playswim
5:30 Recall
5:45 First Call for Assembly
5:50 Second Call
5:55 Assembly then Supper
7:00 Evening Activities
8:30 Recall
9:00 Taps; lights out

 

Health care

A nurse is at camp and available to the boys at all times. For health issues requiring a doctor’s attention, and for emergency care, we work with a local pediatrician and Huggins Hospital in Wolfeboro, 10 miles from camp.

As long as we have complete and accurate insurance information from you the doctor’s office or hospital will bill your insurance directly in the event a visit is required. We need a copy of the front and back of your insurance card along with the healh history and exam form.

Medications
All prescription and non-prescription medication will be stored in, and dispensed from the infirmary by the camp nurse. Please do not send him with non-essential vitamin, or other health supplements not prescribed by a doctor. Call us before your arrival if you have questions or concerns about this.

Prescriptions
Doctor-prescribed medications must be in their original pharmacy containers, labeled by a pharmacist with the camper’s name, doctor’s name, date of original prescription, name and strength of medication and directions for use. Prescriptions to be taken at camp need to be listed on the health form.

If he uses an inhaler, or an epi-pen please pack two - we will keep one in the infirmary; he will keep the other one as long as the doctor signs off on his health form.

 

Camp store

The camp store is open several evenings each week for the purchase of pens, paper, envelopes, stamps, batteries, flashlights, toothbrushes, toothpaste, and other incidentals, plus Kabeyun sweatshirts and caps, water bottles and fleece hats. No money is necessary - we keep a record of his purchases, and bill you at the end of the season. Please discuss spending limits with your child before camp.

 

Uniforms

We have no uniform requirement, but each boy will receive a Kabeyun shirt on opening day. The only time we’ll ask him to wear it will be for the all-camp photo shoot.

Kabeyun uses CampMinder's online system for parents to fill out and submit camper forms, as well as for processing tuition payments. If you've already enrolled your son using the online system, then you already have a CampInTouch account, and simply need to sign in to access all of the necessary paperwork we need to be ready for opening day.

To get to your CampInTouch account, follow the link in the upper-right corner of any page on our website.

Inhalers and Epinephrine Auto-Injectors (epi-pens)

If an inhaler or epi-pen is prescribed, it must be listed in the medications section that follows and two must be brought to camp. One will be kept by the nurse in the camp infirmary, the other by the boy for whom it is prescribed. However, a camper may only be in possession of his own inhaler, or epi-pen if written verification of his knowledge of safe use is provided on the physician’s health exam.

Medications

Prescription medications must come to camp in original packaging that identifies the prescribing physician, the name of the medication, dosage and frequency of administration. All prescribed medication must also be listed on the physician’s health exam, including inhalers and epi-pens.

Please don’t send him with vitamins, supplements, or other over-the-counter medication not ordered by a physician.

Immunizations

The State of New Hampshire has set the following guidelines for immunizations for all participants in camp programs. We are bound by law to adhere to these guidelines.

* Every camper shall provide documentation of immunization against hepatitis B, mumps, rubella, polio, tetanus, and diphtheria.

  • For hepatitis B, children born on or after January 1, 1993 need documentation of at least the initial immunization
  • For mumps, documentation of one dose of live mumps vaccine received on or after the first birthday or laboratory evidence of immunity or physician documentation of mumps disease
  • For rubella, documentation of one dose of live rubella vaccine received on or after the first birthday or laboratory evidence of immunity
  • For polio, documentation of a minimum of 3 doses of polio vaccine, plus a fourth required if the third was before the age of 4, except that a polio vaccine shall not be required for persons over 18 years of age who do not have documentation of previous immunization
  • For tetanus and diphtheria, documentation of a minimum of 3 doses of tetanus/diphtheria toxoid, with one tetanus booster being given within the last 10 years

* For measles, a record of immunization which requires one dose of vaccine on or after the first birthday with the second dose separated from the first dose by at least 28 days for those children age appropriate 7-12th grade, or laboratory evidence of immunity.

For a full description of what happens once your son arrives at camp, as well as how it works when he leaves at the end of his session, please head over to Arrival and Departure Days. Below, find details on different ways of getting him to camp and getting him home at summer's end.

Traveling by car

Please plan to arrive at camp between 8:00 a.m. and 12:00 pm on arrival day.

Traveling by plane and camp van from the airport

Please Note! Manchester/Boston Regional in Manchester, NH is our airport of choice for camp travel. It is small, close, and very easily navigated. Please call if for some reason this presents a challenge for you.

  • Manchester Boston Regional Airport is 1 ¼ hours from Kabeyun.
  • Please choose flights that will arrive, and/or depart Manchester as close to 10 a.m. as possible.
  • If you choose (or the airline chooses for you) to ticket him as an unaccompanied minor, you MUST make sure the fees are paid BOTH WAYS and we will need all paperwork and receipts.

There will still be an option for Boston area families on the return from camp - boys can travel to Logan on a camp van. Details will come during the summer.

International Families
We can meet your son in Boston at Logan Airport. Please look into booking him all the way to Manchester/Boston Regional Airport in Manchester, New Hampshire.
Luggage

Trunks, duffels and all luggages will be accommodated on camp vans. If you feel the need to ship luggage ahead of time, we recommend UPS. We will not ship home after his departure; pack him so that he’ll have bags to check on a flight, or to stow in the family car for the ride home. The best choice for packing these days is a duffel bag with compression straps. All luggages are unpacked and the duffels, suitcases, or trunks are stowed for the duration of his stay at camp.

The physical address for shipping is
43 Camp Kabeyun Road
Alton Bay NH 03810

The Camper Questionnaire form is an opportunity for you to share insight in to your son that will help us to prepare for his summer and set him up for success. What's going on in his life? What challenges is he facing at home, at school, and elsewhere in his life? What brings him joy? What gets him down? What are some suggestions for how we can best work with him in difficult moments? All of this information is shared with the Kabeyun staff prior to his arrival, and is kept strictly confidential within that group. Please bear in mind that we want to allow each boy to make his own choice about how he chooses to present himself when he arrives, and sometimes the camper questionnaire paints a picture that makes it hard to do that. It's important to strike a balance between what we need to know, and what we can afford to discover for ourselves as we meet him and discover what he's all about.

The questionnaire also allows you to indicate a preference for an age group “slightly younger”, “slightly older”, or “same age”. Beyond this we cannot take requests for cabin placements. Assigning boys to their cabins is one of the most challenging and time intensive tasks we have before the boys arrive. In this process, really more like choreography, we make every attempt to create cabin groups that will have the greatest chance of success as a group.

In doing so, we consider many facets of each boy’s experience, history and background: his age and your sense of his fit with his peers age-wise; grade level; relationship outside of camp (this can be complicated!); last year’s cabin group – we try to keep each boy with at least a few of the boys from his cabin group last year; his relationship with other returning campers based on our history with them – sometimes this means separating boys, sometimes making sure they are together, maximizing each boy’s experience uppermost in our minds. We also consider their relationships with returning counselors. There are a lot of threads that come together and we work hard to make everybody happy!

Of course, making everybody happy is a dangerous goal, but when special requests are made and not met it sometimes gets us into real hot water. You are trusting us to care for your son in your absence; we ask that you trust us to take his cabin placement as serious as any other part of his experience. A boy who comes to camp with a friend from home may or may not end up in the same cabin; friends from previous summers may or may not end up as cabinmates in subsequent summers. Mixing up groups from year to year provides opportunities for them to connect with more people. The Kabeyun day allows for plenty of time together during activities, community events, transitions and self-regulated free time.